What are System Roles and How do I assign them?

System Roles and their setup is a decision that is commonly determined by the school. Each staff member must be assigned a role, which determines how much access the staff member has in Consent2Go. Each school will often have multiple roles or multiple levels of access and will determine the parameters for each role based on their school requirements.

To view the parameters for each role:

• Click the cogwheel in the top right of your screen.
• Select System Settings. 
• Click System Roles. The table found on this page will list all the roles available for your school.
• To find out what each role has access to, click Edit next to the role. This will take you to a page describing the various features of Consent2Go. If the feature is checked, any staff member assigned this role will be able to access this part of the system.
  
  For example, the default roles added to every school account are:
• 1. Full System Administration  
• 2. Events and Excursions User
• 3. Events and Excursions Admin
• 4. Student Care
• 5. Admin Staff 
  
  

Any staff member assigned the Events and Excursions User role will only be able to access basic functions in the system, such as sport teams, staff, students, and events. However, a staff member assigned the Full System Administration role will be able to access management functions, such as notification settings, the system overrides and payment setup, in addition to the fundamental usage functions.

Please see attached guide at the bottom of this article for information on different user privileges.

How to modify existing Staff Roles

To modify existing staff members roles please see below:

•  Click the cogwheel in the top right of your screen
• Select System Settings.
• Click the second tab, System Users. This contains a list of all staff members who have a Consent2Go account.
• Navigate to the user you would like to modify and select Edit
• This will provide you with a dropdown of Roles, select the one you would like for that user and hit save:

If you need help editing the parameters for each role, please contact the Consent2Go Support Team for further assistance.