How to Create Multi-Date (Recurring) Events

This article will provide an overview of the Multi-Date event type and how these can be created in Consent2Go

*Please note, Multi-Dates are also listed in the system as Recurring Events.*

Introduction

Multi-Date events are a great way of managing a recurring event or activity that does not require continuous consent from parents/guardians. For example, if the drama class has production rehearsals every Thursday after school - the teacher could create a multi-date event for each Thursday for the rest of term, and the parents would only have to give consent once if needed at all. 

Multi-dates can be utlisied for both Incursion or Excursion events, and this guide will provide some basic information in creating a Multi-date event.

Creating the Proposal

Follow the steps below to create the Proposal for a Recurring event:

1. Go to the Event tab and select "New Event" from the top right. This will display a pop-up menu, prompting you to select the event type required. From here, click "Recurring" then choose either Incursion or Excursion
   
   
2. This will begin the proposal process. Something to note with a Multi-Date proposal is that under the 'Where' section, the option to select 'End Date Unknown' will appear:
   
   By selecting the option, an end date will not be set which will allow you to plan and repeat the event for as long as needed, and add additional dates if needed. If an end date is selected during the proposal, this can not be edited in the planning phase, and events will not be able to be added beyond that date.
3. Complete the remainder of the Proposal, then select 'Save and Begin Approval'

Planning Activities in a Multi-Date

The steps below will outline how to add activities to a Multi-Date event:

1. From the Planning phase, enter into the Activity & Transport tile
   
2. Select the 'Add Activity' button, to enter the required information for the activity involved with your Multi-Date event
   
   Note: When an activity has been added for a multi-date event, it will create a template which can be duplicated for different dates as needed. This prevents the need to continuously click 'Add Activity' to add the same activity.
   
   
3. To duplicate an event, select 'View Templates'. This will show a drop down of the current activities that have been created.
   
4. From this drop down, select 'Duplicate'.
   
5. This will cause a pop-up to display, which allows you to choose the dates/frequency you'd like to duplicate this activity for:

   Daily: 

   Every day from the start to end date (with the option to ignore weekends)

   Weekly: 

   Every X weeks on specified days

   Monthly:

   Every X months on specified days

   Custom: 

   Any selected days that are added here

6. Once you have outlined the dates you'd like the activity to repeat on, select 'Duplicate'

   This will cause the activity to appear on the list within the tile, which you can edit if needed
   

Please Note: If an activity goes across multiple dates, the event will repeat in the Event List. This is because the activites of a recurring event act as the dates it will be hosted on. The Event List is a type of calendar, that shows all upcoming event. As the activities pass, they will remove from the event list. 

This will only send one invitation to parent's.