1. Click Events on the left menu.

2. Click Planning on the desired event.

Staffing and Supervision

Complete details of the Teacher in Charge.

  1. Click Edit Supervisers to add staff members.
  2. A pop-up will appear.  Click Staff Member to add to the group. Include Teacher in Charge if attending excursion.
  3. Click Save.
  4. Check Staffing and Supervision Complete when completed.


If you wish to have supervisors on an event that are not staff members, you will need to add them as a volunteer. 

  1. Click Assistants on the left hand list, then select Volunteer.
  2. Click Add Volunteer and add them. 
  3. Go to the event that you would like them to be in, and select Staffing and Supervision.
  4. Click Edit Supervisor, and then scroll down the School Staff List until you find the volunteer you want. Their name will appear as (V) Firstname Lastname.Save. 


  1. Choose group(s) to include in the event.  When selected, they will appear in a green box.
  2. Click Save
  3. To edit Student or Personal Group, click the edit tool on the group.
  4. Click View Students to see visual of students, medical conditions and Catering Needs PDF report.
  5. Check Students Complete when completed.

External Providers:

  1. Click Edit.
  2. A pop-up will appear. If information is not already prefilled, complete details and upload required documents.
  3. Click Save.
  4. Check External Providers Complete when completed.

Parent Communication:

  1. Complete information to be sent to parents.
  2. Click View Invite to preview email that will be sent to parents.
  3. Click Back to Edit to make changes.
  4. Check Parent Communication Complete when completed.