Events - Multi-Date

This article will provide you with an overview of Multi-Date Events

*Please note, Multi-Dates are also listed in the system as Recurring Events.*

Overview:

Multi-Date events are a great way of managing a recurring event or activity that does not require continuous consent from parents/guardians. For example, if the drama class has production rehearsals every Thursday after school - the teacher could create a multi-date event for each Thursday for the rest of term, and the parents would only have to give consent once if needed at all. 

Multi-dates can be utlisied for both Incursion or Excursion events, and this guide will provide some basic information in creating a Multi-date event.

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Creating the Proposal:

Follow the steps below to create the Proposal for a Recurring event:

1. Select the 'Events' tab in the left-hand menu:
   
   
   
2. At the top from of the right, select 'New Event +':
   
   
   
   
3. This will display a pop-up menu prompting you to select the event type - from here, click 'Recurring' then select whether it's an Incursion or Excursion:
4. This will begin the proposal process. Something to note with a Multi-Date proposal is that under the 'Where' section, the option to select 'End Date Unknown' will appear:
   
   By selecting the option, an end date will not be set which will allow you to plan and repeat the event for as long as needed, and add additional dates if needed. If an end date is selected during the proposal, this can not be edited in the planning phase, and events will not be able to be added beyond that date.
5. Complete the remainder of the Proposal, then select 'Save and Begin Approval'

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Planning Activities in a Multi-Date:

The steps below will outline how to add activities to a Multi-Date event:

1. Select the 'Events' tab in the left-hand menu:
   
   
2. Select the 'Planning' button besides the name of the event:
3. If your event is already active, you can view the planning by selecting the arrow besides the event, and causing the above tabs to drop down:
   
4. From the Planning tab, enter into the 'Activity & Transport' Tile
   
5. Select the 'Add Activity' button, to enter the required information for the activity involved with your Multi-Date event:
   Note: When an activity has been added for a multi-date event, it will create a template which can be duplicated for different dates as needed. This prevents the need to continuously click 'Add Activity' to add the same activity.
6. To duplicate an event, select 'View Templates'. This will show a drop down of the current activities that have been created. 
   
7. From this drop down, select 'Duplicate'. 
   
8. This will cause a pop-up to display, which allows you to choose the dates/frequency you'd like to duplicate this activity for:
   

Daily: 

Every day from the start to end date (with the option to ignore weekends)

Weekly: 

Every X weeks on specified days

Monthly: 

Every X months on specified days

Custom: 

Any selected days that are added here

9. Once you have outlined the dates you'd like the activity to repeat on, select 'Duplicate'
This will cause the activity to appear on the list within the tile, which you can edit if needed

If an activity goes across multiple dates, the event will repeat in the Event List.

To remove them from this list, delete the activity within the Activity & Transport tile.

10. Once you have added all the necessary activities to your event, continue the planning process as usual.

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We hope this guide helped with your enquiry.