Events - Duplicate

This article will provide you with an overview of how to duplicate an event

Step Guide:

Follow the steps below to view and duplicate a previous event:

1. Select the 'Events' tab in the left-hand menu:
   
   
2. For past events, select the 'Calendar' view and navigate to the date the event was last held, and select it to open.
   
   
   Otherwise, find the event in the list and click to open it.
3. The event will open on the '5. Attendance' tab, navigate to the '4. Summary' tab:
   
   
   
4. Scroll to the bottom of the page, then select the 'Duplicate Excursion' button:
   
   
5. A pop-up will display, allowing you to choose the new date, opt to keep the current student selection and confirm to continue:
   
6. Once this has been completed, the event will now appear in the Events List on the new chosen date.
7. The event will be set back to the beginning stage, and will require re-approval. However, the information will remain, and will require review.

If the previous event is still in the Planning phase, please adjust the steps as below:

1. Select the 'Events' tab in the left-hand menu:
   
   

1. For past events, select the 'Calendar' view and navigate to the date the event was last held, and select it to open.
   Otherwise, find the event in the list and click to open it.

1. Open the "Approval" tile and locate the blue Duplicate button

1. A pop-up will display, allowing you to choose the new date, opt to keep the current student selection and confirm to continue:

1. Once this has been completed, the event will now appear in the Events List on the new chosen date.
    

1. The event will be set back to the beginning stage, and will require re-approval. However, the information will remain, and will require review.

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Things to Note:

• The event will require the proposal and planning to be reapproved. 

• The planning phase will need to be thoroughly checked to ensure the information is accurate and up to date.

• A risk alert will appear in the Risk Tile of the planning, to notify you that this event has been duplicated.

• Changes can be made as needed.

• Keeping the current student selection may mean there are new participation risks involved if there has been a change to the student information.

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We hope this guide helped with your enquiry.