Events - Student selection options

These instructions will assist you in sending out an email to a group of students where you would like them to select a preference. For example, a whole year group are invited to go on camp but they can select if they would like to go on a fishing camp or a surfing camp.  They will mark their preferences and then the staff can assign students to the groups according to that.

1. Set up Student Groups for each activity that will be available for selection.

1. Select Student Groups from the left menu.
2. Click Add New Student Group at the bottom of the group boxes.
3. A pop-up will appear. Complete information as requested. Ensure that you have checked the box Available for Selection.
4. Click Save.
5. Ensure that only the Student Groups you would like chosen from have the light bulb symbol (which denotes that these are marked "Available for Selection").

2. Setup email message to be sent containing selection preferences.

1. From the Cog menu, click School Email Settings.
2. In Email Type dropdown, select "EmailRequestToStudentForStudentGroups".
3. Amend Email Subject and Template to reflect current information. *Do NOT remove [%--%] information. This customises email for student.
4. Click Save at the bottom of the screen.

3. Send registration for selections to students.

1. Select Students from the left menu.
2. Filter the list to show students to be sent registration, eg. Year 8.
3. Hover over Tools, click Send Invitation to Register for Student Groups.
4. A pop-up will confirm how many emails will be sent. If correct, click Confirm.

4. Students receive email.

1. Click on the link.
2. A pop-up appears for confirmation of details. Click Next.
3. Preferences to be chosen. 
4. Click Submit.
5. Confirmation and selection confirmation email.

5. Assign student preferences.

1. Click Requests Inbox, then Student Groups.
2. The responses are shown.  You can filter to show Year Group or Student Group preference.  You can sort by name, year, preference and date submitted.
3. Hover over Actions, then click Approve.
4. A pop-up will appear, click on group to allocate. If you select Remove Group from Selection students yet to register will not be given that option.

6. When complete, remove Available for Selection from groups.

1. Click Student Groups.
2. Then click edit tool on the group.
3. Unselect Available for selection.
4. Click Save.